Accountant and Administrative Assistant at Food for His Children; Position: Accountant and Administrative Assistant (1 position)
Reporting to: Operation Manager
Salary: 700,000/=
Additional Benefits: Health insurance, airtime, and meals/lunch.
Job Description: Food for His Children is on the lookout for a highly driven individual to take on the dual role of Accountant and Administrative Assistant. The ideal candidate will manage financial transactions, maintain precise records, and offer administrative support to ensure our organization runs smoothly. Proficiency in QuickBooks accounting software is a prerequisite for this role.
Responsibilities:
Accounting Duties (60% of the role):
- Supervise financial performance and risk profile, ensuring compliance with all regulatory obligations.
- Manage the organization’s fiscal activities, including budgeting, reporting, and auditing.
- Monitor budgets and expenditures, contribute to budget planning and revision.
- Ensure financial transactions are authorized, recorded, filed with adequate supporting documentation, and maintained.
- Reconcile transactions on computer and bank statements and ensure all accounts balance.
- Handle daily financial transactions, including accounts payable, accounts receivable, and payroll processing.
- Oversee invoices, money handling procedures, accounting, bill payment, and bank processes.
- Implement cost controls in staffing, supplies, purchased services, etc., and introduce tactical initiatives to address losses.
- Liaise with and review budgets and expenditure as necessary.
- Prepare payroll, file payroll returns, and make payments of all payroll deductions.
- Maintain accurate and current financial records using QuickBooks accounting software.
- Prepare monthly financial reports, including income statements, balance sheets, and cash flow statements.
- Assist in budget preparation and monitoring, ensuring compliance with donor requirements, organizational and accounting policies.
- Coordinate with external auditors for annual audits and ensure timely submission of financial reports.
- Ensure Food for His Children complies with the financial policies and regulations of Tanzania.
- Keep all expenses within the approved organizational budget.
- Review all fund requests and ensure the requests match the approved budget.
- Review organization budget monthly and contracts to ensure FFHC is in compliance with all payments.
- Review organization Fixed Assets and ensure it agrees with QuickBooks and depreciation is done by December every year.
Administrative Duties (40% of the role):
- Provide administrative support to the team, including managing correspondence, scheduling meetings, and maintaining office supplies.
- Assist in organizing events, workshops, and training sessions as needed.
- Handle general office duties such as filing, photocopying, and data entry.
- Responsible for all travel arrangements of the organization staff, flight bookings, purchase tickets; make hotel/accommodation reservations and clear the payments and keep records thereof.
- Ensure proper welcome arrangements for staff, delegate, visitors/consultants including pick up/drop from/at airport.
- Taking of meeting minutes as required.
- Undertake general admin tasks under the direction of US &TZ Team lead e.g. dealing with items of correspondence, telephone messages & enquiries and filing.
- Keep track of all admin documents including registration all internal & external correspondence and records updated.
- Any other tasks assigned by the line management related to finance and administration.
- Support the Director of Partnership and Program Development, Executive Director and other staff members in various tasks as assigned.
Qualifications:
- Desire to live and lead like Jesus and alignment with Food for His Children’s core values and beliefs.
- Diploma in Accounting and Finance.
- Proven experience working in accounting and administrative roles, preferably in a non-profit organization.
APPLY HERE;
Applications should be sent to the Director of Partnership and Program Development,
Food for His Children Inc -Karatu, Tanzania. Email: jobs@foodforhischildren.org
The application deadline is MAY 21st, 2024. Please note that only shortlisted candidates will be contacted.
Also read;